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See our answers to some of our most commonly received questions! How do I add, drop, or change the grade option for a course? Where can I get the dean's signature? When can I take courses for P/NP? How can I take more than 20 units? How do I determine my class level? What is the Dean's Honor List? What does a "W" on my transcript mean? What does an "I" on my transcript mean? What does an "NR" on my transcript mean? What does a "UR" on my transcript mean? When can I repeat a course? What is academic probation? What is disqualification? Can I take classes at a community college? I'm a student-athlete. Where can I get and complete an academic planning guide? How do I declare a major? How do I declare a minor? How do I add, drop, or change the grade option for a course? You may add, drop, or change the grade option for a course via WebReg prior to the start of instruction. Instructors may continue to authorize the use of WebReg, up to or at any point prior to the end of the second week of instruction, for adding, dropping, or changing the grade option of a course. Otherwise, once instruction begins, you may add, drop, or change the grade option of a course by obtaining an add/drop/change card from the Office of the Registrar in 215 Aldrich Hall, or from our office in 256 Aldrich Hall. Add/drop/change cards may not be submitted prior to the start of instruction. The instructor's signature is required for all add/drop cards once instruction begins. The dean's signature, in addition to the instructor's signature, is required for all change cards once instruction begins. The dean's signature, in addition to the instructor's signature, is required for all add/drop/change cards submitted after the end of the sixth week of instruction. After the end of the second week of instruction, there is a $3.00 service charge for each add/drop/change card submitted. No changes in the grade option of a course can be made after the last day of instruction of the quarter. We encourage you to make any necessary changes in enrollment early in the quarter, as late changes may not be approved by either the instructor or the dean of your academic unit. The deadline for any add, drop, or change of grade option transaction is first determined by the instructor. Some schools and programs will not authorize adds, drops, or changes after the end of the second or sixth weeks of instruction. Note that the instructor's signature is valid for only ten working days. (back to top) Where can I get the dean's signature? The dean's signature is required after the end of the second week of classes for a change of grade option, after the sixth week of classes for adding and/or dropping classes, and on any form issued by the university that requires the dean's signature. For add/drop/change of grade cards, the instructor's signature of approval must already be on the card before you can request the dean's signature. Undecided/Undeclared students may go to the Undecided/Undeclared advising office in 256 Aldrich Hall to get the dean's signature. Note that the dean's signature is valid for only three working days. (back to top) When can I take courses for P/NP? The P/NP option is a grading option in which letter grades are not assigned. A student in good standing may take up to an average of four units per quarter, per year, on a P/NP basis. For example, you make take up to four units for P/NP for fall quarter, up to eight units for P/NP for winter quarter if you do not take any units for P/NP for fall quarter, or up to 12 units for P/NP for spring quarter if you do not take any units for P/NP for fall or winter quarter. In addition, students may count a total of 12 units of courses designated "P/NP only" towards their graduation requirements. A student who earns a grade of "C" or better will have a P/NP grade recorded as "P" and course and unit credit will be received. If the student earns a grade of "C-" or below, the grade will be recorded as a "NP" and no unit credit will be received for the course. In both cases, courses graded P/NP are not included in grade point average calculations. Courses taken under the P/NP option may count toward the unit requirement for the bachelor's degree and toward the breadth requirement. With the exception of courses designated "P/NP only", courses taken P/NP may not be used to satisfy specific course requirements of the student's school and major, or possible school and major, unless authorized by the appropriate dean. No more than two courses applied to a minor may be taken P/NP. A student in academic probation may not enroll in a course with the P/NP option unless the course is offered on that basis only and if approved by the school. (back to top) How can I take more than 20 units? Freshmen entering their first quarter at UCI may not enroll in more than 20 units. After the first quarter, an Undecided/Undeclared student with a cumulative GPA of 3.5 or higher may request the Undecided/Undeclared Advising Program to enroll in more than 20 units. (back to top) How do I determine my class level? Undergraduate students are classified as freshman, sophomore, junior, or senior students, based on the total number of units completed, as follows: Freshman = 0 - 44.9 Sophomore = 45.0 - 89.9 Junior = 90.0 - 134.9 Senior = 135+ (back to top) What is the Dean's Honor List? Quarterly undergraduate honors are awarded to students who achieve a quarterly grade point avarege of 3.5 or better in a minimum of 12 graded units. (back to top) What does a "W" on my transcript mean? A "W", or withdrawal, grade is recorded on a student's permanent record for each course dropped after the end of the sixth week of instruction in a quarter. Courses in which a "W" has been entered on a student's record carry no grade points, are not calculated in the grade point average, and will not be considered as courses attempted in assessing the student's satisfaction of the normal progress requirement. Nevertheless, it is a marker used to indicate that the student was enrolled in the class beyond the sixth week of instruction. It does not indicate whether the student was passing or failing. It is not advisable to accumulate many "W"s on your transcript. (back to top) What does an "I" on my transcript mean? An "I", or incomplete, grade is assigned to a student by an instructor when the student's work is of passing quality but is incomplete because of circumstances beyond the student's control, and when the student has been temporarily excused by the instructor from completing the quarter's work. For currently enrolled students, the maximum time limit for making up an "I" grade is three quarters of enrollment. After three quarters of enrollment, the "I" grade can no longer be replaced and will become an "F". The instructor is not obligated to allow the maximum three-quarter period. The student should consult with the instructor to determine how the incomplete may be made up. It is strongly recommended that the student and the instructor prepare a written agreement specifying how the incomplete can be made up and the deadline for doing so. Once the work is completed within the time agreed upon by the instructor, the student should ask the instructor to submit an Academic Record Change Request to the academic counseling office of the school in which the course was offered. The student should not reenroll in the course to make up the incomplete. Courses graded "I" carry no grade points and are not included in compulation of the grade point average which appears on the student's permanent record. (back to top) What does an "NR" on my transcript mean? An "NR", or no report, is given when an instructor does not submit final grades for a class or individual grades for students whose names appear on the official class roster. A student who receives an "NR" must immediately contact the instructor and arrange for the removal or replacement of the "NR". An "NR" becomes an "F" or "NP" after one quarter of subsequent enrollment or at the end of the quarter immediately preceding award of the degree, whichever comes first. The instructor may replace an "NR" with a grade within one quarter of subsequent enrollment or may authorize the student to drop the class, which would result in the "NR" becoming a "W". "NR" transcript notations are not included in computations of the grade point average and do not contribute to the number of quarter units completed. (back to top) What does a "UR" on my transcript mean? A "UR", or unauthorized repeat, notation is recorded for the grade when a student already has a passing grade for a nonrepeatable course and has taken it again. (back to top) When can I repeat a course? Repetition of courses by undergraduate students not authorized to be taken more than once for credit is subject to the following provisions. Undergraduates may repeat courses only when grades of "C-", "D+", "D", "D-", "F", or "NP" were received. Unit credit for courses so repeated will be given only once, but the grade assigned at each enrollment shall be permanently recorded. In computing the grade point average of an undergraduate with repeated courses in which a "C-", "D+", "D", "D-", "F", or "NP" (if repeated for a letter grade) was received, only the most recently received grades and grade points shall be used for the first 16 units repeated. In case of further repetitions, the grade point average shall be based on all additional grades assigned. All courses which were originally taken for a letter grade must be repeated for a letter grade. Courses originally taken on a P/NP basis may be repeated for a P/NP or for a letter grade if the course is so offered. (back to top) What is academic probation? What is disqualification? A student is subject to academic probation if the grade point average at the end of any quarter, or the cumulative grade point average, is less than 2.0. A student whose grade point average falls below a 1.5 for any quarter, or who after two consecutive quarters on academic probation has not achieved a cumulative grade point average of 2.0, is subject to disqualification. Students will also become subject to academic probation or to disqualification from further registration if they fail to make normal unit progress towards a baccalaureate degree, if they fail to declare a major by the time they reach junior status (90 units excluding college work completed prior to high school graduation), or if they fail to follow the program of study required by the academic unit of their major. Note that academic probation is not a necessary step before disqualification. (back to top) Can I take classes at a community college? Once you have begun work at UCI, you may not take any classes at a community college to complete your writing requirements or potential school/major requirements. However, you may elect to take courses to fulfill some or all of your breadth requirements or elective units. Visit http://www.assist.org/ to find out what courses are transferable to UCI and/or satisfy UCI's breadth requirements. Some important things to remember if you are planning on taking courses at a community college: (1) There is a limit of 105 quarter units (70 semester units) that you may transfer from the community college. (2) Your GPA for courses taken at a community college does not transfer. (3) You are responsible for knowing if you have already taken a course either at UCI or at another community college which is the same as the course you are planning on taking. You will not receive additional credit for the duplicate course. (back to top) I'm a student-athlete. Where can I get and complete an academic planning guide? Student-athletes are mandated to complete an academic planning guide for each quarter of enrollment. You may obtain an academic planning guide from our office in 256 Aldrich Hall. Complete your contact information and your current schedule on the academic planning guide. Afterwards, an academic counselor, if available, will review your academic planning guide and, if acceptable, sign it. You will then need to return the academic planning guide to Intercollegiate Athletics. Note that you may not submit an academic planning guide to an academic counselor for approval until your quarterly schedule is final. (back to top) How do I declare a major? Once you have begun work at UCI, you will need to meet the major's change of major criteria before you can declare or change your major. The change of major criteria for all majors can be found at http://www.changeofmajor.uci.edu/. Complete an Undergraduate Petition for Change of Major and submit it to the academic counseling office in the school or program in which you want to major. If your petition is approved, the petition is sent to the Office of the Registrar, where your academic record is updated to reflect the change. You may obtain a petition at the Office of the Registrar in 215 Aldrich Hall or at any academic counseling office. (back to top) How do I declare a minor? Most academic units do not require you to declare a minor. However, you may be asked to fill out an intent to pursue form. You may ask an academic counselor to post the minor to your degree audit to show your progress in the minor. Note that some minors, including, but not limited to, Management, Accounting, and Digital Arts, limit the number of students that are accepted into the minor, or require periodic updates regarding progress in the minor. (back to top) |
| Undecided/Undeclared Advising Program 256 Aldrich Hall Irvine, CA 92697-5675 Phone (949) 824-6987 Fax (949) 824-3469 A Division of Undergraduate Education Program © 2006-2008 The Regents of the University of California All Rights Reserved |
